The Challenge
A hyper-growth company in an innovative industry needs someone to be the operational spine of their marketing org. You'll design and scale the systems, workflows, and frameworks that let multiple marketing sub-teams execute faster and more effectively.
Your Mission
Audit current marketing workflows across all sub-teams and identify top 5 operational bottlenecks blocking execution velocity
Select and implement project management stack (Asana/Jira/alternative) as unified system of record for all marketing projects
Design and roll out standardized intake, briefing, and approval workflows that reduce project cycle time by 20%
Establish monthly operations review cadence with marketing leadership to track KPIs and operational health metrics
Build and deliver first quarterly business review (QBR) package with synthesized KPIs, project status, and budget reconciliation for exec leadership
Lead full annual planning cycle including OKR setting, resource allocation, and project roadmap translation across all marketing teams
Implement post-mortem/retrospective process for high-priority projects and convert learnings into 3+ documented process improvements
Achieve 90%+ on-time project delivery rate across tracked initiatives and reduce budget variance to <5%
KPIs You'll Own
Project Delivery On-Time Rate
Percentage of marketing projects completed on or before planned deadline
Marketing Budget Variance
Gap between forecasted and actual spend—target <5% variance quarterly
Project Cycle Time
Average time from intake to project completion across all marketing initiatives
Stakeholder Satisfaction Score
Internal NPS or satisfaction ratings from marketing sub-team leads on operations support
Operational Process Adoption
Percentage of teams actively using standardized workflows, tools, and templates
Tools & Stack
Your Team
Your Manager
VP of Marketing or CMO (not specified in posting)
Current Team
Multiple marketing sub-teams (size not specified)
New role to build operational infrastructure
The Package
Salary
$120K-$150K base
Remote
On-site in Foster City, CA
Benefits & Perks
Company Intelligence
Aquent is a recruiting and staffing company that partners with forward-thinking organizations across innovative industries. The client company is redefining their industry with advanced solutions and a mission-driven approach. They're scaling rapidly and need operational infrastructure to support their growth.
Team Size
500+
Culture
Innovation-focused, collaborative, boundary-pushing
Is This Role For You?
- You're a systems thinker who gets excited about designing scalable processes and workflows from scratch
- You've managed marketing operations or project management in a fast-paced, multi-team environment and have concrete process wins to show for it
- You're proficient in modern project management tools (Asana, Jira, etc.) and love integrating tech stacks to create unified systems of record
- You're comfortable presenting to executives, managing budgets, and translating strategy into executable roadmaps
- You thrive in ambiguity and can work across diverse marketing functions (content, campaigns, product launches, etc.)
- You want to stay hands-on with campaign execution—this is pure ops and strategy, not marketing tactics
- You're remote-first; this is on-site in Foster City, CA with no flexibility mentioned
- You lack direct project management or operations management experience; they need someone battle-tested, not learning on the job
Interview Process
Phone Screen
Initial conversation with recruiter about your background in marketing ops/project management and process design experience
Hiring Manager Interview
Deep dive with VP/CMO on specific workflows you've designed, tools you've implemented, and how you've scaled operations
Case Study or Work Sample
You may be asked to present a past process improvement project or design a simple workflow solution for a hypothetical scenario
Cross-Functional Debrief
Conversations with 1-2 key marketing leads to assess collaboration style and understanding of different sub-team needs
Interested in this role?
Apply now and hear back within days, not weeks.
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About Marketing Ops Roles
Marketing ops professionals own the tech stack, data flows, and processes that make marketing teams efficient. They manage automation platforms, reporting infrastructure, lead routing, and attribution models.